Ellab Whistleblower Scheme
Transparency and accountability are crucial parts of being an honest and progressive company; to reach this level of trust, we have implemented the Ellab Whistleblower Scheme. Our whistleblower scheme is handled by a third-party system, WhistleSystem APS, to ensure a completely secure and anonymous process for the whistleblower.
The Ellab Whistleblower Scheme follows the EU Directive 2019/1937.
When Should You Use the Whistleblower Scheme?
If you experience or witness serious misconduct or offences in relation to Ellab, we encourage you to use the whistleblower scheme. While reporting issues to your manager, contact person, or HR is always the first option, we understand that some issues are too sensitive and may require anonymity.
What Is Reportable?
Reportable subjects include, but are not limited to:
- Sexism
- Sexual assault
- Physical violence
- Discrimination
- Economic crime
- Workplace safety
- Consumer protection
- Product safety
- Breach of procurement legislation
- Breach of GDPR legislation
- Breach of environmental legislation
- Money laundering
What Is Not Reportable?
The whistleblower scheme can and should only be used to report serious misconduct or violations. Subjects such as cooperation difficulties, dissatisfaction with facilities, or dissatisfaction with conditions cannot be reported through the scheme; we encourage such issues to be reported to relevant Ellab personnel.
How Do You File a Whistleblower Report?
Simply access the link to the Ellab Whistleblower Scheme and fill out the form with all the necessary information and documentation. The anonymous report will then be sent to the administrator team.
Once a report has been submitted, a unique ID will appear that should be saved. This ID will allow you to reopen your report to review the status, start an anonymous dialog, send further documentation, and answer clarifying questions posed by the administrator team. After filing your report, we encourage you to log in regularly to respond to any follow-up questions.
Who Can File a Report?
All Ellab employees and relevant stakeholders can submit reports.
Who Has Access to My Report?
Ellab has appointed the following members to its administrator team:
- Group CEO
- SVP, People
- Director, Head of Legal
How Is My Report Processed?
The reports are safely and anonymously handled by the Ellab administrator team:
- The administrator team will notify the whistleblower that the report has been received (within 7 days).
- The administration team assesses and categorizes the report and conducts an initial investigation. At this stage, the administration team may require additional information or documentation from the whistleblower through the system.
- The processing of the report is based on the type and severity of the report. Initially, the report is processed internally; however, in case of particularly severe misconduct or violations, the authorities can be involved in the investigation.
How Can You Know If Your Report Is Secure & Anonymous?
All reports are completely anonymous as they don’t require your name or any personal details. Additionally, the third-party system ensures that all your information is encrypted and that no IP addresses are logged when reporting.
Your report is also secured within ISO27001-approved servers and requires a multifactor login functionality to be performed by the selected administrators.
What About Retaliation?
The directive states that whistleblowers cannot be punished for reporting misconduct or violations. This means that there will be no private or career consequences following a report. Ellab’s whistleblower policy aims to encourage greater transparency and security for employees and stakeholders, and we therefore value the courage of those who speak up.